CloudMoyo IntelliDoc Analyze – Product Privacy Notice

This Privacy Notice was last updated on February 16, 2026 (Version 1)

We, CloudMoyo, Inc. and its affiliates and subsidiaries (“CloudMoyo”, “we”, “us”, “our”), are the owners of the product CloudMoyo IntelliDoc Analyze solution, available on the link CloudMoyo Intellidoc Analyze (the “CDA”).

We respect data privacy rights and are committed to protecting personal information collected on the CDA. This Privacy Notice (“Privacy Notice”) sets forth how we collect, use and protect the personal information collected on the CDA.

Unless otherwise set out below, each capitalized term in this Privacy Notice shall have the meaning as set out in the Terms of Use or Agreement (hereinafter referred to as “Agreement”), specifically accepted for use of the CDA. In order to use the Services, it shall be your responsibility to comply with both this Privacy Notice and the Agreement. If the Notice is inconsistent with any provision contained in the Agreement, CloudMoyo shall determine, in its sole and absolute discretion, which of the provisions shall control any such inconsistency or conflict.

PLEASE READ THIS PRIVACY NOTICE CAREFULLY. BY PROVIDING US PERSONAL DATA, YOU CONSENT TO OUR USE OF YOUR PERSONAL DATA IN ACCORDANCE WITH THE TERMS OF THIS PRIVACY NOTICE. IF YOU DO NOT AGREE TO THIS PRIVACY NOTICE, YOU MAY WITHDRAW YOUR CONSENT OR ALTERNATIVELY CHOOSE NOT TO PROVIDE YOUR PERSONAL DATA ON THE CDA.

IF YOU ARE ACCESSING THE CDA ON BEHALF OF A THIRD PARTY, YOU REPRESENT THAT YOU HAVE THE AUTHORITY TO BIND SUCH THIRD PARTY TO THE TERMS AND CONDITIONS OF THIS PRIVACY NOTICE AND, IN SUCH AN EVENT, YOUR USE OF THE CDA SHALL REFER TO USE BY SUCH THIRD PARTY. IF YOU DO NOT HAVE SUCH AN AUTHORITY (TO PROVIDE ANY PERSONAL INFORMATION OF A THIRD PARTY) OR DO NOT AGREE TO THE TERMS OF THIS PRIVACY NOTICE, THEN YOU SHOULD REFRAIN FROM USING THE CDA.

This Privacy Notice is an electronic record in the form of an electronic contract, being compliant and construed in accordance with the data protection laws of applicable jurisdictions, such as:

  • The Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 under The Information Technology Act 2000 (“Privacy Rules”),The Digital Personal Data Protection Act, 2023 (“DPDPA”) and the Digital Personal Data Protection Rules, 2025 (“DPDP Rules”).
  • The Digital Personal Data Protection Act, 2023 (“DPDPA”) and the Digital Personal Data Protection Rules, 2025 (“DPDP Rules”).
  • General Data Protection Regulation (“GDPR”).

1. DEFINITIONS

i. “User(s)” “, you”, “your” shall mean individuals who use the CDA;

ii. “Customer” shall mean an entity, organization, or individual that avails the Services on the CDA;

iii. “Data Controller” or “Data Fiduciary” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data;

iv. “Processor” means a natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Data Controller or the Data Fiduciary.

2. WHAT PERSONAL DATA IS COLLECTED BY US?

For purposes of this privacy notice, “personal data” means information that can be used to identify a User, including but not limited to the User’s first name, last name, mobile number, email address, company email, company name and designation.

When CloudMoyo receives information from its Customers, CloudMoyo acts as a Processor and shall process data as per the instructions received by the Data Controller. If you have any questions related to the handling of your Personal Data by CloudMoyo or to exercise your rights, you can contact us at privacy@cloudmoyo.com

For Personal Data collected on behalf of the User, please refer to Clause 3 of this Privacy Notice.

We may collect your Personal Data in the following ways:

i. User account: You may provide Personal Data, including but not limited to your name, email address, company name, designation, and username, when creating an account on the CDA.

ii. Online Identifiers and Log Data: When you use or access the CDA, we may collect your IP address, operation system, browser type, web log data, referring and exit pages, number of clicks, domain names, landing pages, pages and content viewed and the order of those pages, the date and time you used our Services, the frequency of your use of our Services, error logs.

3. WHAT PERSONAL DATA DO WE PROCESS ON BEHALF OF THE CUSTOMER

This section concerns the personal data of the user collected by the Customer, and such collection may be facilitated by us.

i. CloudMoyo as a Data Processor: The Customer sets the purpose and means of processing of such Personal Data. We process such Personal Data only on behalf of and on the instructions of the Customer and for the purpose of rendering our Services to the Customer.

ii. Customer Privacy Notice: If you are the User of the CDA and your Personal Data was shared with us by the Customer, the privacy notice of the Customer, on whose behalf we collect and process the Personal Data, will apply. This means that any enquiry, request, objection or complaint that you, as a User, may have in connection with the collection and/or processing of Personal Data that forms part of your CDA usage should be addressed to and resolved by the Customer.

iii. Personal Data: CDA is a document-analysis tool. CloudMoyo does not access or review the contents of any uploaded documents. The Customer/User retains sole responsibility for the information and any personal data contained in the documents they upload, as CloudMoyo has no access to the document contents.

iv. Further, the Personal Data collected on behalf of the Customer may differ based on the specific requirements. CloudMoyo remains the data processor, and the Customer is responsible for providing adequate privacy notices.

The Customer has complete control over the Personal Data, and CloudMoyo does not have access to the content/ document uploaded to the CDA. CloudMoyo is merely a Processor acting on behalf of the Customer.

v. Customer Responsibility: The Customer represents that it has acquired all necessary consents and/or relies on other appropriate legal basis for the processing of Personal Data contained in the files uploaded or processed using the CDA. Customer confirms that end-Users have been informed that their Personal Data is transferred to CloudMoyo as a processor and other third parties used by CloudMoyo for the provision of Services.

We will process the Personal Data for as long as we provide services to the Customer and the Customer maintains active accounts of such Users.

4. COOKIES

We use cookies or similar in-house and third-party tracking tools to track user traffic patterns. Tracking tools are also used are beacons, tags and scripts, to collect and track information and to improve and analyze the CDA. You may choose to disable cookies through your browser settings. For more information, please refer to our cookie policy cloudmoyo.com/cookie-policy

5. CHILDREN’S PRIVACY

We do not collect Personal Data from children under the age of 18 years without the prior, verifiable consent of their legal representative. If the legal representative of the child discovers that the child has provided us with Personal Data, we request the legal representative of the child to contact us privacy@cloudmoyo.com to have the Personal Data deleted.

6. ACCURACY OF INFORMATION

The User undertakes that he shall be solely responsible for the accuracy, correctness, or truthfulness of the Personal Data shared with us, whether of its own or any third party. In the event the User is sharing any Personal Data on behalf of a third person, the User represents and warrants that he has the necessary authority to share such Personal Data with CloudMoyo, obtained a written consent from such third party, and CloudMoyo shall not be responsible for verifying the same. The User understands and acknowledges that such Personal Data shall be subject to the terms and conditions of this Privacy Notice.

7. HOW DO WE USE PERSONAL DATA?

We use the personal data for the following purposes:

i. to inform you about the CDA and other CloudMoyo products

ii. to respond to your requests;

iii. for the creation or development of business intelligence or data analytics in relation to the services provided by us (for this purpose, we may share the Personal Data with certain software or tools available online);

iv. to provide you with a better experience when you access the CDA and to improve the Services;

v. to maintain and manage the CDA;

vi. to manage our relationship with you;

vii. to send you promotional content, newsletters, and information about CloudMoyo’s products and services

viii. for internal record keeping;

ix. and to comply with our legal or statutory obligations.

8. DISCLOSURES

We do not sell, rent, share, distribute, lease or otherwise provide your Personal Data to third parties without your prior consent. Keeping this in mind, we may disclose your Personal Data in the following cases:

i. Affiliates: We may provide your Personal Data to our affiliates to enable them to improve the Services, provide feedback and respond to their queries.

ii. Service Providers: We may share your Personal Data with the service providers who work with us in connection with operating the CDA and/or providing the Services. All such service providers are subject to stringent confidentiality restrictions consistent with this Privacy Notice.

iii. Merger or Acquisition: We may transfer your Personal Data if we are acquired by another entity, or if we merge with another company or transfer a part of our business, including the CDA, to a third party. Any third party or resultant entity that receives your Personal Data shall have the right to continue to use your Personal Data in line with the purposes set out herein.

iv. Safety, Legal and Regulatory Authorities: We may disclose your Personal Data if we believe that we are required to do so: (a) by law; (b) to comply with legal process or governmental requests; (c) to enforce our agreements; (d) to protect our operations; (d) to protect the rights, privacy, safety or property of CloudMoyo, you or others; (e) to protect our reputation and (f) to permit us to pursue available remedies or limit the damages that we may sustain.

9. DATA RETENTION

We will retain the User’s Personal Data as long as it is required to be retained for the purpose of providing the services on the CDA. We may also retain and use User’s Personal Data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

10. HOW DO WE SECURE YOUR PERSONAL DATA?

We are committed to maintaining information security and protecting customer data from potential breaches. Although we provide appropriate firewalls and protections, we cannot warrant the security of Personal Data transmitted as these systems are not hack-proof. Data pilferage due to unauthorized hacking, virus attacks, and technical issues is possible, and we will take necessary measures to mitigate such events.

You agree to immediately notify CloudMoyo in writing by email to privacy@cloudmoyo.com of any unauthorized use of your account or any other breach of security.

11.YOUR PRIVACY RIGHTS (GENERAL)

You have the right to access Personal Data in our possession, right to have us rectify or modify any such Personal Data, right to have us erase/delete your Personal Data, right to restrict us from processing such Personal Data, right to object to our use of Personal Data, withdraw consent at any time where we are relying on consent to process Personal Data. Depending on the nature of the request, we may ask you to complete a Personal Data request form or seek certain details to verify the request. All requests for Personal Data will be handled within a reasonable period of time. If you would like to exercise ANY of these rights, please contact privacy@cloudmoyo.com.

12.YOUR RIGHTS OVER PERSONAL DATA (THE DPDPA 2023)

These rights are available to the individuals accessing the CDA from India. These rights will be provided to the individuals under the Digital Personal Data Protection Act, 2023, as and when it is enforced. You have the following rights that can be exercised:

i. Right to access information about Personal Data.

ii. Right to correction and erasure of Personal Data.

iii. Right of grievance redressal.

iv. Right to nominate.

v. Withdraw consent at any time where we are relying on consent to process Personal Data.

Depending on the nature of the request, we may ask you to complete a Personal Data request form or seek certain details to verify the request.

All requests for Personal Data will be handled within a reasonable period of time. If you would like to exercise ANY of these rights, please contact privacy@cloudmoyo.com.

Only after exhausting CloudMoyo’s grievance redressal mechanism, you may approach the Data Protection Board of India that may be set up.

13.INFORMATION FOR EU AND UK VISITORS

Residents of the European Union (“EU”) and United Kingdom (“UK”) should note that this Privacy Notice has been updated in accordance with the requirements of the EU General Data Protection Regulation (the “GDPR”) and the UK GDPR, the United Kingdom Data Protection Act 2018, the Privacy and Electronic Communications Regulations, and any regulation superseding any of the foregoing (“UK Privacy Laws”). As per the provisions of the GDPR and UK Privacy Laws, we shall be considered the Controllers of the Personal information collected as a result of your use/access of the CDA and Processors of the Personal information collected as a result of your use/access of the Services.

Legal Basis (for EU residents and UK residents): We will not process your Personal Data without a lawful basis to do so. We will process your Personal Data only on the legal bases of consent, contract, or on the basis of our legitimate interests, provided that such interests are not overridden by your privacy rights and interests.

Transfer of your personal information across borders (for EU Residents): The Personal Data we collect (of EU and UK residents) is stored on servers located in the EU region or in India. Personal Data might be processed outside the EU and UK. We collect and transfer Personal Data outside the EU and UK in accordance with the provisions of the GDPR and UK Privacy Laws. If you have questions, please contact privacy@cloudmoyo.com.

Your Rights (For EU and UK Residents):

You have the right to request us:

i. the right to be informed about the Personal Data we hold about you;

ii. the right to withdraw consent at any time where processing is based on your consent;

iii. the right to rectification, including correction or updating of your Personal Data;

iv. the right to erasure, including deletion of your Personal Data;

v. the right to restrict processing of your Personal Data;

vi. the right to object to our processing or use of your Personal Data;

vii. the right to lodge a complaint with a competent data protection authority;

viii. the right not to be subject to automated decision-making, including profiling, that significantly affects you; and

ix. the right to data portability.UK residents have the right to make a complaint at any time to the Information Commissioner’s Office (“ICO”), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance. We may need to request specific information from you to help us confirm your identity, or also contact you for further information in relation to your request. If you would like to exercise ANY of these rights, please contact privacy@cloudmoyo.com.

Governing Laws: For any EU and UK residents, this Privacy Notice shall be governed respectively by the provisions of the GDPR and UK Privacy Laws. Read more about our Compliance Policy here.

14.CHOICE AND OPT-OUT

We may send you communications, including but not limited to (a) notices about your use of the CDA and services provided on the CDA, including those concerning violations of use, (b) updates, (c) promotional information regarding our services, and (d) newsletters. You may opt out of receiving promotional emails and newsletters from us by following the unsubscribe instructions provided in those emails. Alternatively, you can opt out at any time by emailing privacy@cloudmoyo.com with your specific request.

15.GOVERNING LAWS

This Privacy Policy shall in all respects be governed by and construed and enforced in accordance with the laws of Washington.

16.CHANGES TO THIS NOTICE

Please revisit this page periodically to stay aware of any changes to this Privacy Notice, which we may update from time to time. If we modify this Privacy Notice, we will make it available through the CDA and indicate the date of the latest revision. If such modifications materially alter your rights or obligations hereunder, we will make reasonable efforts to notify you of the change via email or through the CDA.

17.CONTACT US

If you have any questions, concerns, or grievances regarding this Privacy Notice or wish to withdraw your consent in relation to the processing of your Personal Data, you can reach out to our appointed grievance redressal officer at privacy@cloudmoyo.com.

  • Details of Grievance Redressal Officer: Mrs. Mitasha Pujari 
  • Details of Data Protection Officer: privacy@cloudmoyo.com
  • Details of the Company: Name: CloudMoyo Inc.
  • Corporate Headquarters: 14711 NE 29th Place, Suite 103, Bellevue, Washington 98007, United States
  • Phone: +1 (425) 908‑0880
  • Email: privacy@cloudmoyo.com
  • Website: https://www.cloudmoyo.com